How to Set up Scan to Email on Ricoh Printers?

Jun 13, 2026 3 min read 2,469 views

Please let me know how to set up scan to email on Ricoh printers. I am facing some issues while scanning email on Ricoh printer.

Set up Scan to Email on Ricoh Printers:

Ricoh is a popular brand that produces a wide range of printers, including ones with scanning capabilities. Setting up scan to email on Ricoh printers can be a convenient way to send documents quickly and easily. We will guide you through the steps to set up scan-to-email on Ricoh printers.

Requirements

Before you start setting up scan to email on your Ricoh printer, make sure that you have the following information:

SMTP server name and port number
SMTP username and password
Email address that you want to use for scan to email

You will need to have this information on hand before you start setting up scan to email on your Ricoh printer. The SMTP server name and port number can usually be obtained from your email provider, while the SMTP username and password are typically the same as the ones you use to log in to your email account. Make sure that you have the correct information before you begin the setup process.

Steps to Set up Scan to Email on Ricoh Printers

Here are the steps to set up scan to email on Ricoh printers:

Step 1: Turn on your Ricoh printer and connect it to your network.

Step 2: Open a web browser and type in the IP address of your printer to access the printer's web interface.

Step 3: Click on the "Login" button and enter the administrator username and password.

Step 4: Once you are logged in, navigate to the "Address Book" tab and click on the "New Destination" button.

Step 5: In the "New Destination" window, select "Email" as the destination type.

Step 6: Enter the email address that you want to use for scan to email in the "Email Address" field.

Step 7: In the "SMTP Server Name" field, enter the name of your SMTP server.

Step 8: In the "SMTP Port Number" field, enter the port number for your SMTP server.

Step 9: In the "SMTP Authentication" section, select "On" and enter your SMTP username and password.

Step 10: Click on the "Test" button to verify that the settings are correct. If the test is successful, click on the "OK" button to save the settings.

Once you have saved the settings, you can start scanning documents to email. Place the document on the scanner bed or in the document feeder and select "Scan to Email" as the destination. Select the email address that you set up in the previous steps and click on "Start" to start scanning.

Conclusion

Setting up scan to email on Ricoh printers can be a useful feature for any office or workplace. It allows you to easily scan and send documents to email addresses without the need for additional software or hardware.

By following the steps outlined in this guide, you can quickly and easily set up scan to email on your Ricoh printer, making it a valuable tool for your business.

Remember to have all the required information on hand before starting the setup process and to follow the instructions carefully. If you encounter any issues, don't hesitate to contact Ricoh customer support for further assistance.