While standalone fax machines are no longer common among homeowners or even small businesses, the need to send a fax remains. What if you have an emergency and need to send one right away? How can you make the most of your HP multifunction printer? This simple step-by-step tutorial will teach you how to send a fax.
If your HP printer has fax capabilities, you can send a fax to any phone number that accepts incoming faxes by following the steps below:
Step 1: Check that your printer is ready to fax. This includes access to a landline telephone service. The telephone cord should be connected to the printer's available line via the 1-Line jack on the backside. Fax From a Printer.
Step 2: In Windows, use the Fax Setup Wizard to specify how you want your faxes to appear. This includes entering your contact information into the fax header. You will also be asked how many rings you want your fax to wait before answering and what dial type your landline or phone service uses.
Step 3: Insert your document into the load tray of the printer to send the fax. If you only have one page, you can use the flatbed scanning surface by placing the document face down.
Step 4: If the person you're faxing to has the same phone number for their fax line and their home or office line, call ahead to let them know you're sending a fax. Otherwise, enter the fax number you want to send it to, make sure your line isn't in use, and press the fax send key.
Step 5: Wait for the fax to arrive. You will most likely receive a fax report, so make sure your paper tray is loaded.
What if your HP printer lacks a dedicated fax function? If your computer is connected to a landline, you can still send faxes. Complete the following steps to use your computer as a fax with your HP printer performing the scanning function:
If Solution Center appears, click the Home tab.
What should you do if your HP printer lacks a fax function and you are unable to connect your computer to a landline to send faxes? You can also send via an online service.
There are numerous companies that provide this service, but you must conduct research to determine which one best meets your requirements. Some companies charge monthly subscription fees to those who send a large number of faxes each month. Whatever service you choose, make sure that their terms of service ensure adequate privacy and confidentiality of your messages and contact information.
Having an HP printer on hand ensures that your faxed documents are of the highest clarity, whether you have a dedicated fax line, a telephone line that you occasionally use for faxing, or you do all of your faxing over the internet.
A wireless printer allows you to scan and send documents from anywhere in your home or office, and it also works with your connected mobile devices. It's easier than ever to fax from wherever you are, whether you're sending one or one hundred.