How do You Change the Status of an HP Printer from Offline to Online?

I don’t understand why my HP Deskjet 2540 printer keeps going offline for no apparent reason. I am unable to figure out what’s the reason behind this. I would really appreciate any help if someone help me to change the status of my HP printer from offline to online mode. I keep my printer plugged in permanently still I am facing this problem. Please help me to change my printer status from offline to online so that I can resume printing work that is left behind!

  •   Mick
  • lay  2  Ans
  • lay  3 years ago
Answer - 1

Fix HP Printer Offline Issue:

Troubleshooting Steps to Bring HP Printer Online -

  1. First of all, reboot your HP printer by shutting it off and then turn it back on. To finish booting, give this process a little time so that your printer can perform all tasks smoothly.
  2. Check your HP printer is connected to your computer, no matter you are connected via ethernet or wirelessly. Also, confirm that your HP printer has network connectivity. If your HP printer is a networked unit then check link light that is located on printer’s back panel is flashing green.
  3. Log onto your operating system by using administrator account because that has “Manage Printers” rights. Although in various cases, a local administrator account is sufficient.
  4. Go to your computer’s screen and click on Start button> Devices and Printers.
  5. Next, press right click on your HP printer and choose the option “See what is printing”. By doing so, you are redirected to print spooler window.
  6. Then click on Printer and then remove the checkmark that is displaying next to “Use Printer Offline”. I hope now your HP printer will come online. If still, your HP printer is offline then proceed to next step.
  7. Close print spooler screen and then go back to Devices and Printers. Open any internet browser and then download the latest printer from its official website.
  8. Follow on-screen instructions to install HP printer driver on your operating system. If still, you didn’t succeed to bring your HP printer online then go ahead.
  9. On your desktop, go to Start> Control Panel. Go to next screen, move to its upper right corner where you will see the search bar. In that search-bar, type “troubleshooter” and then click on “Troubleshooting” link that will appear in the next window.
  10. Under Hardware & Sound, locate “Use a printer” option and tap on it.
  11. Go through on-screen instructions. Now the troubleshooter will automatically identify and resolve the issue. If due to any reason, troubleshooter is unable to resolve the problem then it will deliver you additional guidance on addressing the main issue.
  •   Tony
  • lay  3 months ago
Answer - 2

Change the Status of an HP Printer Offline to Online:

Once in a while, you can't print a document because of your HP printer offline. This frustrating problem can be resolved easily. First of all, you only have to do is to turn HP printer from offline to online be a computer mouse or computer touchpad. To confirm that another printing problem doesn't exist, though, take a look at the printer for paper jams, proper installation of ink cartridges, and low ink.

Follow the steps given below to change the status of an HP Printer Offline to Online:

Step 1: Switch on the computer to which the HP printer is connected. The printer fails to be turned on in order to switch it HP printer from offline to online.

Step 2: Tap on Start Menu

Step 3: Click the "Devices and Printers."

Step 4: Tap on the symbol for the HP printer you want to use. Wherever the status display "Offline," click on the "Offline" and then hit the "Printer" option on the pop-up window that results. Untick the "Use Printer Offline" option.

Steps to Fix HP Printer When the Computer Is Offline

When you are going to print documents but your HP printer is offline, it can easily hold up your planned production. Delays are unavoidable when you are handling with computers and printers, but this doesn't change the fact that it can be a disappointment.

Some simple and easy troubleshooting steps can get your HP printer back online so that you can quickly continue your printing.

Step 1 : Check all printer and computer connections and then power up your printer.

Step 2 : Double-click the HP Printer icon on your computer. Optionally, tap on the Windows "Start" button, click "Devices and Printers" and right-click the HP Printer icon.

Step 3: Tap on and "See What's Printing."

Step 4: Click the "Printer" drop-down menu.

Step 5: Take off the check mark from the "Use Printer Offline" box. You should now be able to continue production and complete your print job.

How to Fix an HP Printer Offline?

Once an HP printer keeps going offline, it can easily check your workflow, which in turn can cause frustration. So, there are some troubleshooting steps you can follow to get your HP printer back online.

Step 1: Check the cables which are connected with the printer and the computer. Also check that they are safe.

Step 2: Turn the printer off and back on. In some cases, resetting the printer can bring it back online.

Step 3: Check the inkjet or ink cartridge. If your ink is low or empty, the printer will not perform.

Step 4: Take a look for torn paper, paper clips, sticky label residue and other items that could be the cause of printer jams. Any of things will stop a printer in its tracks.

Step 5: Put the printer as your default printer and take a look if this resets it to online status. With the Start menu, select "Control Panel," after that "Printers and other Hardware." Select the printer that is offline. Select "Printer" from the pull-down menu. Select the "Set Printer as Default.”

How to Set Up Wireless Printers?

A wireless printer fails to connect with a computer to print from that computer. This sort of printer may be particularly effective on a wireless network where many computers required receiving the same printer. Until any computer may print to that printer, however, it must be set up correctly.

Things You'll Need

  • Wireless computer
  • Wireless printer
  • USB cables
  • Printer software

Step 1: Click "Start" and then "Devices and Printers."

Step 2: Tap on "Add a printer" option direction at the top of the window. A new window will open.

Step 3: Select the option "Add a network, Bluetooth printer". Your computer will automatically find for available printers to add.

Step 4: Tap on the name of the printer you want to add in the list of results and click "Next."

Step 5: Click "Install driver" if prompted.

Step 6: Follow the onscreen guidelines and click "Finish" when done. You have successfully set up a wireless printer.

Tips & Warnings
  • Setup your printer software onto all of the computers in your wireless network to be able to print from any computer in the network.
  • After reading this post I hope you will get your answer on how to change HP Printer from Offline to Online. Thank you for reading this post.


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  •   John
  • lay  3 months ago